Electronic Records & Digital Preservation Management
The goal of this page is to present resources and background materials that can help your organization start to plan for, or further your digital preservation management program for electronic and born-digital records. Resources will be updated as new best practices are shared and scholarly publications are made available on this topic. If you know of additional resources or digital preservation links that should be added to this site, please contact the EAS Coordinator.
Funding for research and development of this section of the Archivist's Toolkit was provided as part of a DHCP grant from the Government of Canada.
Planning, Frameworks and Policy Development
Digital Preservation Management workshop tutorial: http://dpworkshop.org/
Digital Preservation Coalition Handbook: http://www.dpconline.org/ advice/handbook-2
Reference Model for an Open Archival Information System (OAIS)
Preserving Access to Digital Information (PADI), National Library of Australia
Checklist for Cloud Service Contracts, InterPARES Trust
Simon Fraser University Digital Preservation: https://www.sfu.ca/archives/digital-repository.html
Scholars Portal Trusted Digital Repository planning: https://spotdocs.scholarsportal.info/display/OAIS/Home
Harvey, Ross. Digital Curation, A How-to-do-it Manual (review of book you can order)
Digital Preservation Metadata
Metadata should be captured which reflects the digital preservation actions which have taken place as well as technical metadata about the objects being preserved.
Preservation Metadata Implementation Standard (PREMIS): http://www.loc.gov/standards/premis/
Metadata Encoding and Transmission Standard (METS): http://www.loc.gov/standards/mets/
Digital Preservation Actions
There are a number of discrete actions that may take place as part of digital preservation workflows. Below, tools and resources are broken down into the type of action taking place. There is an emphasis on free and open-source tools.
POWRR (Preserving Digital Objects With Restricted Resources): http://digitalpowrr.niu.edu/
COPTR (Community Owned digital Preservation Tool Registry): http://coptr.digipres.org/ Main_Page
Checksums/fixity - Tools to create checksums:
* md5deep: http://md5deep.sourceforge.net/
Tools to check checksums:
Virus scanning - Tools to scan viruses:
* Clam AV: http://www.clamav.net/
Virus scanning is typically built into preservation systems.
File format identification - Tools to identify file formats:
*Format Identifier for Digital Objects (FIDO): https://github.com/openplanets/fido
PRONOM, National Archives of the UK: http://www.nationalarchives.gov.uk/PRONOM/Default.aspx
Library of Congress Format Description Documents: http://www.digitalpreservation.gov/formats/fdd/descriptions.shtml
File formats wiki: http://fileformats.archiveteam.org/wiki/Main_Page
Characterization/metadata extraction - Tools for metadata extraction/characterization:
*File Information Tool Set (FITS): http://projects.iq.harvard.edu/fits
Validation - Tools for validation:
Normalization/migration - Tools for normalization/migration:
There are a number of digital preservation systems that combine all or some of the preservation actions described above:
Acquisitions and Accessioning
Paradigm project: http://www.paradigm.ac.uk/
InterPARES Digital Record Acquisitions Policy: http://interpares.org/ip3/ip3_case_studies.cfm?team=1#cs08
A First Look at the Acquisition and Appraisal of the 2010 Olympic and Paralympic Winter Games Fonds: or, SELECT * FROM VANOC _Records AS Archives WHERE Value="true";
SFU MoveIT tool: https://www.sfu.ca/archives/digital-repository/move-it.html
Physical Preservation of Digital Carriers
Guidelines on the Production and Preservation of Digital Audio Objects International Association of Sound and Audiovisual Archives
Trusted Digital Repository Audit and Certification
Philip Bantin, ed., Building Trustworthy Digital Repositories, Theory and Implementation: https://rowman.com/ISBN/9781442263796/Building-Trustworthy-Digital-Repositories-Theory-and-ImplementationTrusted Digital Repositories: Attributes and Responsibilities
Trustworthy Digital Repositories Audit & Certification (TDR)
Self-assessment tool: https://www.archivematica.org/en/docs/archivematica-1.6/getting-started/other-resources/trac/#trac
Determining Digital Preservation Costs and Staffing Needs
Digital Preservation Business Case Toolkit - A comprehensive toolkit to help practitioners and middle managers build business cases to fund digital preservation activities. Created by the Jisc funded SPRUCE Project.
Staffing for Effective Digital Preservation - results of a Survey of Organizations Preserving Digital Content (Dec 2013)
Towards Developing a Framework of Cost Elements for Preserving Authentic Electronic Records into Perpetuity by Shelby Sanett (Sept 2002)
A Comparison Between Migration and Emulation in Terms of Costs - Erik Oltmans & Nanda Kol (April 2005)
Getting to the Bottom Line: 20 Cost Questions for Digital Preservation - the MetaArchive Cooperative
Cost of Inaction Calculator - digitization can be expensive...but what is the cost if you don't start? Developed by AVPreserve
Curation Costs Exchange - a community owned platform which helps organizations of any kind assess the costs of curation practices through comparison and analysis
E-journals, Podcasts and Blogs
D-Lib Magazine - a focus on digital library research and development, including new technologies, applications, and contextual social and economic issues
First Monday - a peer-reviewed journal about research on the Internet
Digital Preservation Coalition (DPC)
The International Journal of Digital Curation
Library of Congress podcast series on digital preservation
Society of American Archivists #Try5SAA initiative to get you ready for digital practice
Presentations and Publications
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The Archives Association of British Columbia acknowledges that it carries out its work on the land of Indigenous nations throughout British Columbia. We are grateful for the continuing relationships with Indigenous people in B.C. that develop through our work together.